Executive Assistant
- Madrid
- Permanente
- Tiempo completo
- Manages daily activities: advanced, complex diary management, high-volume email management, and professional telephone communication
- Greets clients: handles internal and external client interactions, organizes meetings and events, and collaborates with marketing teams in Europe
- Sets up meetings, conference calls, and video conferences
- Finalizes complex travel arrangements, including flights, VISAs, accommodations, and logistics, managing frequent changes and preparing itineraries
- Processes expense reimbursements, utilizes internal systems, and prepares necessary documents for client meetings
- Becomes an integral part of the business, understanding group priorities and expectations
- Assists with staff onboarding and offboarding, equipment setup, and leads ad hoc projects
- Organizes internal and client events, partnering with marketing teams
- Expected to work as part of a larger administrative group, working in partnership with other assistants to ensure cover is provided to the area at all time. Expected cover for other assistants within the group when required.
- Assistant experience, ideally supporting mid-level Directors or above
- Advanced organizational skills, ability to meet deadlines, and demonstrate proactivity and ownership
- Assertive, with the ability to make decisions independently
- Tact and good judgment in confidential situations, with proven experience interacting with senior management
- Strong interpersonal, written, and oral communication skills
- Proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities
- Proficiency Level of English
- Native / Bilingual in Spanish
- Polished, professional approach, calm demeanour, and ability to work under pressure