Office Manager - Temporary 3 Months

• Provide PA support to members of the local team
• Arrange Meetings and organise diaries
• Arranging and setting up Calls
• Booking Flights, Hotels and Trains
• Printing and binding of Presentations, Marketing materials
• Creating presentations for the team (where applicable)
• Data entry
• Meeting and greeting clients and / or any external guests
• Ordering Office Supplies
• Responding to customer enquiries
• Managing filing systems
• Managing and prioritising a wide workload in a timely manner
• Maintaining the condition of the office and arranging any maintenance as required
• Arranging new starters inductions, IT equipment / set up, phone and starter kit
• Updating personnel with relevant forms for new starters
• Liaising with IT on any issues within the office and implementing work required
• Implementing H&S policy in the office
• Manage the Landlord and any property issues, rent payments, lease queries (if applicable)
• Attend events and functions as requested
• Monthly Office Expenses
• Setting Up of Meeting Rooms
• Answering the switchboard, transferring calls & taking detailed messages when required
• Organizing events
• Distribution and issuing of post
• Arranging for Parcel Couriers to collect and deliver items
• Maintaining good relationships with internal members of staff
• Logging IT issues
• Organising refreshments & lunches for meetings.
• Contribute, or otherwise assist, as required
• Support Group Finance and Group Marketing

• Excellent communicator - ability to speak to people of all levels both in Spanish and in English
• Well-presented and well-spoken
• A high level of written Spanish and English
• Confidence in learning and using company systems
• Dealing with private and confidential information
• Positive can-do attitude
• Professional - with an assertive but personable nature
• Ability to multitask
• Calm under pressure
• Attention to detail
• Reliable
• Familiar with local geography for booking trips and hotels, local airlines and train operators
• Happy to work alone in the office occasionally (when team members are travelling or WFH etc)

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