Fleet Manager
Align Technology
- Madrid
- Permanente
- Tiempo completo
- Own EMEA’s company car policy, respective country addenda, and any required (employee) communication in close collaboration with regional/local HR.
- Develop and maintain a fleet strategy, assess the performance, cost and suitability of vehicles and plan for future requirements, to ensure the fleet meets the needs, both now and in the future.
- Ensure the fleet is operating in accordance with local (tax) legislation and regulation in close partnership with HR Operations and Payroll.
- Manage the company car vendor in all its aspects including but not limited to following a predefined (reporting) process, setting clear and achievable (annual) goals/KPIs, and monitoring its performance/competitiveness.
- Manage ongoing cost control, actively seek to improve efficiency, and reduce fleet related costs.
- Maintain, manage, and demonstrate improvement in Fleet Monthly KPI’s - suitable actions taken where issues identified.
- Partner with and assist local office management with any query as needed/requested. Ensure there’s an effective and efficient (local) vehicle (online) ordering and approval process in place.
- Ensure all health and safety obligations are met, and policies are adhered to. Report any safety concerns, hazard observations, accidents, and incidents in a timely manner to allow full investigation and prevent re-occurrence.
- Continue the company’s transition from combustion engine to electric vehicles (or EVs) in close partnership with vendor and local HR.
- Conduct EMEA-wide fleet ongoing analysis on damages, insurance, mileage, fuel consumption, contract duration, and for instance claims processing. Identify issues, room for improvement, and/or optimization opportunities.
- Audit regional monthly invoicing in partnership with Finance/local office management. Approve/sign off any new vehicle request or quote prior to ordering.
- Vehicle pool management - ensure vehicles are re-deployed shortly after an employee’s or driver’s departure.
- Conduct training in close partnership with vendor on driver liability, traffic safety, and e.g. environment conscious driving. Measure impact through quarterly reporting.
- Ensure Align’s company car provision/practice continues to be (locally) competitive; benchmark annually including provision practices, brands/models, lease budgets and/or car allowances.
- Perform other related tasks as deemed appropriate.
- Bachelor’s degree in logistics, business administration, automotive technology, or another relevant field.
- 5+ years’ regional/multi-country fleet management experience, preferably gained in a multinational or international company.
- Experience in creating and establishing fleet policies and procedures.
- Understand and track total cost of ownership (TCO). Ability to negotiate to achieve best value.
- Well organized, and willing to learn and develop.
- Excellent analytical skills
- Excellent English writing and verbal communication skills
- Ability to multi-task in a fast-paced organization
- Good problem-solving, critical thinking and decision-making skills
- Exceptional organization, time management and multitasking abilities
- Keen attention to detail